Once you have your website up and running on a VPS hosting service (or a dedicated server), you should give serious consideration to switching over your company’s emails to the same VPS. Every business today relies on email for serving as the primary source of official communication taking place internally and externally. Not having an email hosted on the same VPS hosting can be quite a scary experience, and you, as a business owner, will never want that.
There are several excellent reasons why you should consider handling your email system in-house. First among these is the fact that it doesn’t take much to do this. You’re already using a VPS hosting service. you can simply add this system to your existing VPS platform; if you want to have a second server for your email, that’s okay, too.
It’s important to know that this doesn’t have to be a major technological endeavor. And there are other benefits including:
Better privacy with email hosted on VPS
With email hosted on a VPS, the most significant benefit that one gets is privacy. In a VPS hosting, your resources are isolated from others present on the same server, thereby, giving you enhanced privacy levels. When you choose an email service from any of the leading providers, you have to agree to their Terms and Conditions. On the other contrary, with email hosted on VPS, you will be defining your own T&C.
Enhanced email security with VPS hosting
In the web hosting domain, the terms- privacy and security often complement each other. Besides a higher level of privacy, you also get enhanced security when you have emails hosted on VPS. With any other form of web hosting, there are always high possibilities of getting hacked by hacking techniques. Hackers often hack many email providers, resulting in the loss of crucial client data. With emails hosted on a VPS hosting, you can secure your business’s private emails as its resources remain entirely isolated from others present on the hosting server.
Most of your hosting companies offer a 99.9% (or higher) uptime guarantee. You get no such guarantee from the big companies that handle email services. Now, it is highly irregular for one of these big companies to go down. But they are potentially larger targets because hackers are constantly looking to disrupt their services. So this is just one more area where you can feel more comfortable knowing your emails are in your own control.
Most of the major email providers offer several features. These providers completely own the rights to updating or removing these features. You can imagine the consequences of a key functionality getting removed without your consent. A similar case can be with adding an unwanted feature/functionality that might not be of your use at all. However, when a VPS hosts emails, there are very minimal chances that these changes will have a significant impact. If these changes have a direct effect, that will be purely based on the configuration provided by your VPS provider. Additionally, with VPS, you are in complete charge of your emailing setup, and based on needs, you can decide which functionalities are to be kept or removed.
Finally, your personal business email server can provide you with an opportunity to get your brand name out there more. If you are using Gmail for your emails, then your email address will be [email protected] This doesn’t scream professionalism. But if you have your own email server, you can create accounts like [email protected] This comes across as more professional, and it also allows you to control who has access to emails as you can shut down email accounts if a person leaves the company.
With a VPS hosting service, you are already getting a server that can run your website efficiently and quickly. But you should also consider adding a VPS email system as it can improve your business’ email functionality in terms of privacy, security, uptime, and branding. GreenCloud VPS has plans available for VPS hosting with the option of easily creating an email system with this server.